Planning for Your Out of Town Wedding Guests

There are so many parts to planning a wedding that it can sometimes be overwhelming. One more thing that a bride has to think about is planning for the out of town wedding guests. Usually there are too many people to have them stay at your house so other arrangements have to be made. One of the things to consider is contacting a hotel in the area and getting a group rate for your guests who stay there. In fact, depending on the size of the wedding, you might want to contact two or three local hotels at different price ranges so that your guests have a choice of accommodation. For those brides with a wedding website, the different accommodations could be described on the website along with the nightly rate and a contact phone number.

Photo courtsey of Muriel MacRae

If there are a number of guests staying at a hotel without transportation, you might want to arrange for a bus to transport your guests from the hotel to and from the ceremony and wedding locations. This can be a tremendous benefit which your out of town guests will really appreciate.

For guests travelling a long distance to the wedding, you might want to contact a travel agent to arrange a group rate for air travel. Usually you need a minimum of ten people in the group in order to receive the group rate. West Jet allows brides to call them to receive a number which will allow any of their wedding guests flying anywhere in North America to receive a 10% discount off regular fares.

Photo courtesy of West Jet

Finally, you might want to plan some day trips before or after the wedding for those guests who would like to see the sights in your hometown. Many guests who are travelling to a location which they have not visited before will enjoy your thoughtfulness.

Sometimes, it does not take much to keep your out of town guests happy. Thinking of ways to make it easier for them to find accommodations and transportation is just one of them.

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 Muriel MacRae, owner of Del Sol Travel and Del Sol Destination Weddings, is a travel consultant and wedding planner who specializes in destination weddings and romantic getaways to tropical areas such as Hawaii, Costa Rica, Mexico, the Caribbean, and the South Pacific. Located in Calgary, Alberta, she plans destination weddings and honeymoons for couples in and around the Calgary area and throughout North America. For more information about planning your destination wedding, honeymoon, or romantic getaway, please contact her at muriel@creativeweddingsandoccasions.com or phone 403-477-0643.